RMUG Thursday June 13, 2024 | |||
7:15-8:00 Breakfast | |||
8:00- 8:15am Welcome and Event Logistics 8:15 – 8:20 Presenter Switch | |||
RMUG Business and Cyber topics TRACK | Ellucian TRACK | ||
8:20 – 9:10 Learn How to Win a Federal Earmark In the FY24 Appropriations cycle, Congress allocated $1.3 billion in earmarks to higher education institutions. Notably, a Congressional Partners’ institution ranked in the Top 5 in total dollar amount with an impressive $15,000,000 award. Join Congressional Partners to learn how you can win a federal earmark. CP will guide you through the federal earmark timeline and process. Congressional Partners is a leading federal pre-award services agency that specializes in assisting higher education institutions nationwide in securing grants and earmarks to meet their funding goals. CP has a proven track record, having successfully assisted 100% of their partners in securing awards, obtaining over $100,000,000 in federal funding, and achieving an impressive average return on investment of 3,303%. Thanks to their partners’ achievements, the National Institute for Lobbying & Ethics has recognized CP as a “Top Lobbyist” in 2021, 2022, and 2023.- Jake Savage Congressional Partners 9:10 – 9:20 Presenter Switch 9:20- 10:10 Funding In The Age Of Billions With unprecedented opportunities for grant dollars, organizations can be overwhelmed at the who, what, when, where, and why of securing external funding to support their programs and projects. Join us for a transparent and informative chat around identifying and securing funding in the age of billions! We will discuss general funding best practices, key grant writing principals, and share some personal tips, tricks, and favorite resources to make a winning grant proposal. Learn Design Apply TBD 10:10 – 10:20 Presenter Switch and break 10:20 – 11:10 Upskill With Generative AI and RPA to Automate Your Manual Vendor Processes The recent availability of ChatGPT and other similar tools has taken Generative Artificial Intelligence (Generative AI) and Robotics Process Automation (RPA) from the technology realm down to the user level. Now more than ever, for those that still have manual processes when onboarding and maintaining vendor records, there are AI and RPA tools that can make the process more efficient and enable you to communicate more effectively with your vendors. Let’s review use cases for the vendor team and what security and precautions need to be Considered. Debra Richardson 11:10 – 11:20 Presenter Switch and break 11:20 – 12:10 Writing Policies That Aren’t Miserable for Everyone Involved Every organization has policies, and for good reason. Consistent decision making, standardized approaches, and clearly defined roles and responsibilities makes sure that everyone understands how to interact with different teams to get things done. Policies are good but almost everything about the way we commonly do them is an awful experience, from the team that has to draft this monstrosity of legalese, to the long and drawn out approval process where arguments about commas last long into the night, to the poor engineers who need to bring it to an oracle to decipher it so they can do their jobs. Nick Leghorn CISO Bluecore 12:10 – 1:15 LUNCH Why the long lunch? To give attendees time to talk and take a trip up the hill at Casper College to “Meet the Mammoth”. 1:15- 2:05 Budgeting throughout the Year: A Case Study Exploration Budgeting is not a one and done process. Come find out how Casper College and Laramie County Community College utilized their budgeting solution – BudgetPak – throughout the year. See how the different organizations set up BudgetPak, how they organized their budgeting rounds, 5 separate case studies of how BudgetPak helped with budgeting changes during the year, and the efficiencies that they gained. Shawn Ziegler Laramie County Community College and Brooke Downs Casper College
| 8:20 – 9:10 Gramm-Leach-Bliley Act Strategies – Successes and Shortfalls As higher education institutions strive to meet their compliance obligations with Section 501 and 505(b)(2) of the Gramm-Leach-Bliley Act’s Safeguards Rule, compliance with some provisions may be easier said than done. Since the safeguards rule is not overly prescriptive in how each safeguard must be implemented, there is a wide range of strategies and approaches being used. What are the most common shortfalls we see in compliance strategies with the revised Safeguards rule? What strategies are being employed by higher education institutions who have successfully overcome some of the more challenging provisions? How can your organization position itself so that it is ready to demonstrate continued compliance with these and future requirements? – Chris Mallory, Ferrilli 9:10 – 9:20 Presenter Switch 9:20- 10:10 Pros & Cons of Migrating to SaaS – An Institution’s Enterprise Resource Planning (ERP) system is the basis upon which a college or university streamlines its processes, enhances staff productivity, supports students and enables data-driven decision-making. On the horizon is the rise of the SaaS model (Software as a Service) and institutions are recognizing the future of migrating their ERP systems to a cloud-based environment. In this session, we will outline the pros and cons of such a migration and will provide some awareness of considering this decision. – Digi Edwards, BHA 10:10 – 10:20 Presenter Switch and break 10:20 – 11:10 Case Studies in Data-Informed Scheduling: Course scheduling is a challenging and time-consuming process in which institutions must balance several parameters, including student demand, faculty availability, facility resources, and program completion requirements. This session will showcase how two community colleges are using interactive data and visualization tools to support a holistic approach to scheduling. – Adam Lange 11:10 – 11:20 Presenter Switch and break 11:20 – 12:10 Navigating the Future: The New Look Classlink for Higher Education. Join us for an exciting preview of the newly redesigned ClassLink for Higher Education. This session will showcase our brand-new portal and powerful integration capabilities, which support academic and administrative functions. Learn how ClassLink can revolutionize the higher education experience for students and staff by providing single sign-on access to academic resources, research tools and administrative services. Your feedback is crucial in helping us refine our tools to serve the higher education community better. We look forward to seeing you! Chad Marley, Laramie County Community College, Kent Brooks Casper College, Gary LoMonaco & Berj Akian Classlink 12:10 – 1:15 LUNCH Why the long lunch? To give attendees time to talk and take a trip up the hill at Casper College to “Meet the Mammoth”. | ||
| 1:15- 2:05 Compliance and Fraud: Risk Reduction Roadmap” The digitization of payments brought speed and ease to processing but bad actors continue to find new and clever ways to launder, hack, and phish payment and user data. This has led to increased security measures and compliance standards by governing bodies, legislators, and the payments industry. Universities are prime targets but taking a platform approach to your payment solution will help mitigate security risks and improve compliance management. During this session, our presenters will walk through the strategy of taking a platform approach to payments on campus, discuss how to determine your level of risk and explore the tools available to help prevent fraud from both a payments and operational perspective. Attendees will come away with an understanding of risk vs. fraud, the techniques being used by hackers, and best practices to protect every point of interaction on campus. TOUCHNET 2:05 – 2:10 Presenter Switch and break 2:10 – 3:00 Rules That Work Learn how to write, test, and use rules to create saved lists, focus Colleague delivered reports, prompt action, and reduce manual review. Julie Wilson 3:00 – 3:10 Presenter Switch and break 3:10 – 4:00 How Casper College Drives Efficiency with eForms, Workflow, and Document Management Changes in student enrollment, budget constraints, and the economy continue to put pressure on higher education institutions to readjust their technology strategies no longer about in-person vs remote classrooms but what will most advance your institution’s viability and success. Listen as Casper College shares their story of evaluation, migration and success with a campuswide eForms, workflow, and document management solution. Billy Smith SoftDocs, Laurie Johnstone & David Dutton Casper College 4:00 – 4:10 Presenter Switch and break 4:10 – 5:00ish Ensuring Success: Prepping Your Higher Education Environment for ERP Migration Is your institution moving to a new ERP? In this session we discuss the essential topics to ensure a seamless ERP migration. From optimizing the technical environment to fortifying IT security measures, developing robust policies, and preparing staff for the transition, this presentation offers a comprehensive guide. Gain insights into assessing infrastructure, implementing cybersecurity protocols, crafting effective policies, and fostering organizational readiness. Equip yourself with the knowledge and strategies needed to navigate the complexities of ERP migration. – Jeremy Bennett, BHA | ||
CNFR- Casper Events Center 7:00pm (Shuttle will run from Casper College and Come On Inn) | |||
RMUG Friday June 14, 2024 | |
7:15-8:00 Breakfast | |
TRACK 1 | TRACK 2 |
8:00-8:50 Gillette Community College District in year two of a 3-year project to stand-up a SaaS instance of Ellucian Colleague. To say that there have been challenges and unexpected turns would be an understatement. IT Director Renee Collins along with interim CIO Barry Lambson will present the triumphs and heartaches they have experienced so far and will discuss the what the next 24 months look like. For any College presidents and CIOs concerned about migrating their ERP to the cloud, especially withing an Ellucian product, this will provide an honest boots-on- the ground perspective of that process.” Renee Collins, IT Director, Gillette College Barry Lambson, Interim CIO, Ferrilli 8:50 – 9:00 Presenter Switch 9:00 – 9:50 Automating Colleague Reports and Processes through the Process Handler Do you ever have the feeling you are wasting time waiting for a process to finish? Do you ever wish you could have that report waiting for you, instead of you waiting for it? This session will demonstrate how to automate Colleague processes and reports through the Process Handler so that you have the results when you need it without the waiting. Edie Cox Laramie County Community College 9:50 – 10:00 Presenter Switch 10:00 – 10:50 What’s New in SAP Business Objects: This session will cover what BusinessObjects users and developers need to know about the latest features in 4.3. Attendees will see the new interface and workflows. Plus, there will be a demonstration of new features which improve the report development process and front-end user experience. – Adam Lange 10:50 – 11:00 Presenter Switch 11:00 – 11:50 Colleague Tips and Tricks This session will cover some new and old Colleague functionality to help you work smarter, not harder. Bring your best tips and tricks to share. Julie Wilson | 8:00-8:50 Institutional Research Birds of a Feather Session led by Sara Pedersen Casper College 8:50 – 9:00 Presenter Switch 9:00 – 9:50 FAFSA Complification – Fussin’, Cussin, and Discussin’ Join your fellow financial aid folks to chat about the constant change and best practices colleges are putting into place to navigate the challenges stemming from FAFSA Simplification. Session led by Laurie Johnstone Casper College 9:50 – 10:00 Presenter Switch 10:00 – 10:50 Leveraging Ethos Integration for Our Own Goals A full review of Ellucian API history and what’s available today; a critical analysis of ethos resources and the standard format for change notifications; and a live demo of how the ethos pub/sub model works and how that can be leveraged for custom processes. Applicable to Banner and Colleague schools. Technical deep dive with periodic summary for functional users. Carl Ellsworth Director of Enterprise Integrations Utah State University 10:50 – 11:00 Presenter Switch 11:00 – 11:50 Synergy of SQL with R Combining SQL and R can improve efficiency and streamline the entire data analysis workflow. We will demonstrate scenarios and methods for integrating the two. Julie Bushey, Senior Data Analyst Becca Clark, Data Science Practice Lead |
11:50-1:10:LUNCH Final Comments. GO HOME | |